AV Equipment Calculator

About the AV Equipment Calculator

The AV Equipment Calculator helps you determine the audio-visual equipment needed for your event, including microphones, speakers, projectors, screens, and lighting, based on attendees, room size, event type, and stage presence.

Event Planning Tool: Ensure clear audio, visuals, and lighting for conferences, weddings, concerts, or seminars.

This tool provides a detailed equipment list with quantities, estimated costs, and setup tips.

• Features:
  • Inputs: Number of attendees, room size (sq ft), event type (conference, wedding, concert, seminar), stage presence (yes/no).
  • Calculates:
    • Microphones: Based on event type and attendees.
    • Speakers: Based on room size and attendees.
    • Projectors and Screens: Based on attendees and event type.
    • Lighting: Based on stage presence and event type.
    • Estimated Costs: Approximate rental costs per item.
  • Keypad includes digits (0–9) and decimalवारpoint (.) for precise inputs.
  • Displays equipment list, quantities, and total estimated cost.
  • Clear, backspace, and copy functionality for results.
  • Share or embed the calculator.
• Practical Applications: Ideal for event planners, AV technicians, or organizers setting up professional events.
• How to Use:
  • Enter the number of attendees and room size in square feet.
  • Select the event type and whether a stage is present.
  • Use keypad digits or decimal point for inputs.
  • Click "Calculate" to see the equipment list and costs.
  • Use "Clear" to reset or "⌫" to delete the last character.
  • Copy results or share/embed the calculator.
• Helpful Tips:
  • Number of attendees and room size must be positive numbers.
  • Costs are estimates; consult AV vendors for accurate quotes.
  • Ensure power supply and cabling meet equipment needs.
  • For outdoor events, add weatherproofing and extra lighting.
  • Verify venue acoustics and sightlines for optimal setup.
• Examples:
  • Example 1:
    • Attendees: 100, Room Size: 2000 sq ft, Event: Conference, Stage: Yes
    • Result:
      • Microphones: 4 (2 wireless, 2 podium)
      • Speakers: 4 (ceiling-mounted)
      • Projectors: 1
      • Screens: 1 (10 ft)
      • Lighting: 6 stage lights
      • Total Cost: ~$1200
  • Example 2:
    • Attendees: 300, Room Size: 5000 sq ft, Event: Concert, Stage: Yes
    • Result:
      • Microphones: 8 (4 wireless, 4 instrument)
      • Speakers: 8 (4 floor, 4 subwoofers)
      • Projectors: 0
      • Screens: 0
      • Lighting: 12 stage lights
      • Total Cost: ~$2500

Plan your event’s AV setup efficiently with this calculator. Share or embed it on your site!